Glossary

SiteFlow Glossary

A plain-language reference for construction management, SMETA, and SiteFlow-specific terms.

SMETA: A structured estimate document used across Uzbekistan and CIS construction. Organizes a project into sections with labor, machinery, and material line items. In SiteFlow, SMETA is imported once and linked to tasks so budget versus actual updates automatically.
Material request: A structured order submitted by a foreman for items from the materials catalog. Flows through the warehouse manager for approval and dispatch. Replaces free-text chat messages and paper lists.
FIFO pricing: First-in-first-out cost accounting for material batches. The oldest batch is consumed first, keeping cost of goods accurate across deliveries at different prices. SiteFlow applies FIFO automatically during consumption logging.
Burn rate: The speed at which a site consumes its SMETA budget, typically measured per category per week. A rising burn rate on a section is an early overrun signal — SiteFlow surfaces it on the finance dashboard.
SMETA section: A named bucket inside a SMETA document — for example Foundation works, Structural works, Engineering systems. Tasks and expenses are linked to sections so the dashboard can report budget versus actual at section granularity.
Task: A unit of work on a site. In SiteFlow a task has priority, progress, dependencies, and a due date, and is linked to a SMETA section so its cost flows into budget tracking.
Foreman (brigadir, usta): The person running a crew on the ground. In SiteFlow foremen use the Telegram Mini App to submit material requests, log labor hours, and update task progress.
Site engineer (muhandis): The engineer responsible for day-to-day site operations — task planning, SMETA linkage, and foreman coordination. Uses the SiteFlow web app as their control room.
Batch tracking: Tracking each delivery of a material as its own batch with quantity, unit price, and remaining stock. Enables FIFO pricing and a clean audit trail for every unit consumed.
Work order: A formal instruction to perform a piece of work, tied to a task and a crew. In SiteFlow, work orders can link to material requests and labor logs for full traceability.
Purchase order: A document sent to a supplier requesting a delivery of specific materials at an agreed price. In SiteFlow purchase orders are created from approved material requests and closed when the warehouse confirms receipt.
Accountable material: A material that must be tracked batch-by-batch and whose consumption must be logged against a task. Contrasts with consumables counted only at summary level.
Overhead %: A percentage applied on top of direct costs inside a SMETA document to account for general site and company overhead. Configured per SMETA in SiteFlow.
VAT (QQS): Value-added tax, called QQS in Uzbekistan. SMETA documents in SiteFlow expose a VAT percentage used to compute the gross budget.
Stock: Quantity of a material currently available in a warehouse, computed from delivered batches minus consumption logs.
Warehouse: A physical storage location tied to a site or shared across sites. Warehouse managers approve deliveries, fulfill material requests, and authorize inter-site transfers.
Inter-site transfer: Moving material stock from one warehouse to another with full traceability. Preserves batch identity and FIFO order on arrival.
Labor logging: Recording hours worked by individual workers or crews against a specific task on a given day. Feeds into the Labor category on the finance dashboard.
Machinery logging: Recording the time equipment is used against a specific task. Feeds into the Machinery category on the finance dashboard.
Budget overrun: The condition when actual spend on a section exceeds its SMETA budget. SiteFlow flags trending overruns through at-risk banners and burn-rate alerts.
Delivery: A physical receipt of material from a supplier. Confirmed by the warehouse manager, which creates a new stock batch and closes the associated purchase order.
Supplier (taminotchi): An external party that fulfills purchase orders. In SiteFlow, suppliers see their open and completed orders in a dedicated portal.
KPI: Key performance indicator. In SiteFlow the finance dashboard surfaces per-category KPI chips (Labor, Materials, Machinery, Others) for at-a-glance status.
Telegram Mini App: A web app that runs inside Telegram, launched from a bot or chat. SiteFlow ships a full Mini App for directors, engineers, and foremen — no install required.
initData (Telegram): A signed payload that Telegram passes to a Mini App, identifying the user and validating the session. SiteFlow uses initData for secure auth without separate passwords.
Audit trail: An append-only log of every change to an entity: who did it, when, and what changed. SiteFlow keeps audit trails on material requests, SMETA changes, stock batches, and more.
Consumption: The act of drawing material from stock against a task. Consumption logs drive FIFO pricing and feed into section actuals on the SMETA dashboard.
Project: A contract-level grouping of one or more sites under a single SMETA and director. Rarely used day-to-day — most reporting lives at site level.
Site (obyekt): The operational unit of construction work — a physical location with a warehouse, crew, and SMETA. Finance, tasks, and materials are tracked per site.
Directorate: The top-level organizational unit above projects. Typically a regional or city directorate. Directors see a cross-site portfolio dashboard.

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